| EASTPORT BOAT CLUB BY-LAWS |
ARTICLE I - Purpose and Name
Section 1. The purpose of the EastPort Boat Club is to serve the interest of boat owners, to prevent
pollution of neighboring recreational waters, to stimulate a greater interest in boating in the area
served by the club, to develop a fraternal spirit among local boating enthusiasts, to provide a medium
for the exchange of boating information and to do all other things which will tend to future the interest
of boating.
Section 2. The name of this club shall be EastPort Boat Club.
ARTICLE II - Membership
Section 1. Membership in the EastPort Boat Club shall be open to all individuals interested in boating
upon acceptance of membership as stated in Section 2.
Section 2. Application for membership in the club shall be made in the manner prescribed by the
Membership Committee. The membership application, in its approved form, shall contain an
agreement to abide by the By-Laws of the club. A new application of membership will first be referred
to the Membership Committee for consideration. If they approve, such application shall then be
submitted to the Board of Directors, at the next regular or special meeting and will be voted on.
Section 3. A member may resign or demit from the club at any time upon notice in writing addressed to
the Membership Director.
Section 4. Members of the club may be terminated for non-payment of dues by action of the Board of
Directors. Membership may also be terminated for any reason whatever by a three quarter vote of all
attending members of the club at any regular or special meeting.
Section 5. No member shall obligate, bind or commit the club in any manner without prior approval of
the Board of Directors.
Section 6. (Honorary Membership) They shall be by election of the club by majority vote, individuals
nominated for honorary membership shall be selected by the Board of Directors. Honorary shall pay
no due or fees, can not vote or hold office.
Section 7. (Affiliate Membership) Any member joining after May 01, 2006 who does not possess a
seasonal assigned space rented at East Port Marina will not have voting rights. Will receive all
mailings, new letters, and can take part in functions of the club. Dues will be set by the Board of
Directors.
ARTICLE III - Management
Section 1. The management of the club will be vested in the Board of Directors.
Section 2. Suspension; Any member accused, in writing, or breaking the rules of the club or of
conduct unbecoming or damaging to the good name of the club shall be notified of such charges and
details by the Secretary, and be given an opportunity to be heard in their own behalf before the Board
of Directors. Upon such hearing, or upon failure to appear, the Board of Directors, may if it finds the
charges proved, admonish or suspend said member, or (upon vote of at least four Directors) declare
their membership forfeited. Such member has the right of appeal to the club at a special meeting
called for that purpose and the members may by a majority vote of those present, reverse action of the
Board of Directors and set aside all penalties.
ARTICLE IV - Board of Directors
Section 1. The Board of Directors shall consist of a Commodore, Vice-Commodore/Head Dock
representative, Secretary, Treasurer, and Membership/Communications Director. The
Past-Commodore shall serve on the Board as an adviser. The Commodore shall serve on the Board
of Directors for the term as Commodore and Past-Commodore.
Section 2. The Board of Directors shall hold office for one year or until their successor are duly
elected and qualified.
Section 3. The Board of Directors may employ personnel they deem necessary and for which funds
are available, at aid in the management of the club, with the approval of three-quarters of the members
in attendance at a meeting.
Section 4. Regular meeting of the Board of Directors shall be held quarterly at a time and place
designated by the Commodore.
Section 5. Special meeting may be called by the Commodore, notice of which shall be given in
sufficient time to permit members to be present, taking into consideration the availability of
transportation and other contributing factors.
Section 6. The Board of Directors, herein called Officers, shall be Active Members and shall be
designated Commodore, Vice-Commodore, Secretary, Treasurer, Membership Director, provided,
however that the Officers, except for Commodore and Vice-Commodore, may also be held by an
Affiliate Member, and for all purposes of these by-laws, such Affiliate Member holding a Officer
position other than Commodore or Vice-Commodore shall be deemed to be an Active Member,
including a vote, while holding office and shall pay Active Member dues. The Commodore and
Vice-Commodore shall each own a boat and have that boat harbored at East Port Marina. Any Active
Member or Affiliate Member who has attended at least 5 monthly EastPort Boat club meetings and has
been a member for at least one year can be nominated for position as Treasurer, Secretary, and or
Membership Director.
Section 7. All meetings of this board shall be called by the Commodore or in his absence by the officer
next in rank. The ranking officer shall be chairman of the meeting. Order of rank: see ARTICLE IV.
The Board of Directors shall exercise the general control and direction of the policy and finances for
the Club. It shall authorize all disbursements and contracts. The Board of Directors may require all
other committees and officers to report to it when necessary for the discharge of its duties. The Board
of Directors shall not incur debits in excess of annual income and dues without approval of a majority
of members, at a general or special meeting.
ARTICLE V - Officers
Section 1. The officers shall be elected at the October meeting to take office in November, or at the
discretion of the Commodore, by the members at their annual meeting and shall hold office for the term
of one year or until their successors shall have been elected and qualified.
Section 2. The Commodore shall preside at all meetings of the club and of its Board of Directors, shall
appoint all committees with the exception of the Membership Committee, shall be a member ex-officer
of all committees and shall carry on those responsibilities assigned to him/her by these By-Laws and
by the Board of Directors.
Section 2a. The Commodore position can only be filled by a Board Member with at least one (1) year
tenure on the Board of Directors.
Section 3. During the absence or temporary incapacity of the Commodore, the Vice-Commodore shall
perform the duties and have the power of the Commodore.
Section 4. The Secretary shall keep minutes of the club.
Section 5. The Treasurer shall keep all accounts of the club and have charge of its funds. He/she
shall keep all funds in a bank approved by the Board of Directors and in the name of the club, subject
to withdrawal by check signed in such manner as may time to time be approved by the Board of
Directors. He/she shall disburse the funds of the club under the direction of the Board of Directors.
An annual audit shall be prepared and submitted to the membership.
Section 6. The Membership-Communications Director shall appoint at least two (2) members to serve
with him or her as a membership committee. Such committee shall be responsible for the solicitation of
new members and communication with all members. All new membership applications will be passed
on to the Board of Directors to be voted upon.
ARTICLE VI - Standing Committees
Nominating Committee shall consist of at least two members including the Committee chair and all
committee members shall be appointed by the Commodore. The Commodore may appoint additional
members to this committee as is deemed necessary. Each year the By-Law Committee shall review
these By-Laws and recommend appropriate changes if they believe same are desirable. If changes
are desired, the By-Law Committee shall present recommendations to the Board of Directors. The
Board of Directors shall then review recommendations and present them to the membership for a vote
at the annual meeting to be held in April.
By-Law Committee shall consist of at least two members including the Committee chair and all
committee members shall be appointed by the Commodore. The Commodore may appoint additional
members to this committee as is deemed necessary. Each year the By-Law Committee shall review
these By-Laws and recommend appropriate changes if they believe same are desirable. If changes
are desired, the By-Law Committee shall present recommendations to the Board of Directors. The
Board of Directors shall then review recommendations and present them to the membership for a vote
at the annual meeting to be held in April.
ARTICLE VII - Vacancies
Section 1. Vacancies in any elective office, with the exception of the Commodore, whose position
would be filled by the Vice-Commodore, may be filled by a member at any meeting of the club at which
a quorum is present. The successor so chosen shall serve for the unexpired term of his/her
predecessor.
ARTICLE VIII - Fiscal Year
Section 1. The fiscal year of the club shall commence on the 1st day of January and end the 31st day
of December.
ARTICLE IX - Budget
Section 1. The Treasurer shall submit to the members at their annual meeting a proposed budget of
expenditures for the new fiscal year. This budget shall be considered and approved with or without
revisions. It may be reviewed and is subject to revision at any regular meetings of members thereafter.
The Board of Directors and/or any paid employee of the club shall not obligate the club in excess of
the approved budget or otherwise than according to the approved budget.
ARTICLE X - Meetings
Section 1. The Annual General Meeting will be held the third Saturday in October; provided however
the Officers may set a different date of said meeting. The Secretary shall notify all members at least
two weeks prior to the Annual Meeting. Special meetings may be called by the Commodore at his
discretion, or written request of one-third of the membership. Such special meetings will be held at the
time and place as set forth by the Commodore. Such special meetings shall have power to transact
only that specific business for which the meeting was called. The Secretary shall notify in writing, at
least ten days in advance the membership, and stipulate the business under consideration for any
special meeting. All committee chairmen shall have the authority to arrange and call their own
committee meetings, at the time and place most convenient to the committee. The Commodore may
call for a meeting of any committee as the need arises.
Section 2. Regular meetings of members of the club shall be held monthly at the discretion of the
Commodore.
ARTICLE XI - Elections
Section 1. (Elections) The Commodore, Vice-Commodore, Secretary, Treasurer and Membership
Director shall be elected at the October general meeting each year by a majority vote of the members
present, to serve for a term of one years. The term of office shall commence immediately upon
election. Voting shall be by secret ballot. Nominations will be accepted from the floor if seconded and
if the nominee is present to accept the nomination. If a resignation is submitted by any Officer of the
club, then the Board of Directors shall have the authority to fill a vacancy in their own number, for the
unexpired term of said vacancy.
Section 2. (Notice) The Secretary shall, at least 60 days prior to Officer elections, notify all voting
members that any Voting Member may submit a nomination, in writing, or any Voting Member
(self-nomination is permitted) for any such position, to the Secretary on the form(s) enclosed with the
notice by the date specified in the notice. The Secretary shall, at least 30 days prior to Officer
elections, notify all voting members of current nominated positions of Officers. This notice shall also
inform voting members that absentee ballots will be accepted for nominated positions only if received
by the Secretary in a sealed envelope 5 days prior to the election, or is sent by mail, postmarked by
the 5th day prior to the election. The absentee ballot, to be valid, must contain the voting members
name and signature. Any absentee ballot submitted that does not contain this information shall be void
and not counted.
ARTICLE XII - Amendments
Section 1. Amendments to the by-laws shall be by a two-thirds majority of all active members at any
meeting specifically called for said amendment or by a majority of active members present at the
annual meeting in October. The membership shall be notified 30 days prior to any amendment.
ARTICLE XIII - Discrimination
Section 1. No person shall be denied membership in this Club, nor shall the Club in any manner
discriminate against any member, by reason of his race, religion, color, or creed.
ARTICLE XIV - Rescission
Section 1. Any decision reached at a regular meeting of a committee of the EastPort Boat Club is
subject to revision or rescission by the Board of Directors.
ARTICLE XV - Parliamentary Authority
Section 1. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall
govern the boat club in all cases to which they are applicable and in which they are not inconsistent
with these by-laws and any special rules of order the boat club may adopt.
In Effect 04/15/2006.
Section 1. The purpose of the EastPort Boat Club is to serve the interest of boat owners, to prevent
pollution of neighboring recreational waters, to stimulate a greater interest in boating in the area
served by the club, to develop a fraternal spirit among local boating enthusiasts, to provide a medium
for the exchange of boating information and to do all other things which will tend to future the interest
of boating.
Section 2. The name of this club shall be EastPort Boat Club.
ARTICLE II - Membership
Section 1. Membership in the EastPort Boat Club shall be open to all individuals interested in boating
upon acceptance of membership as stated in Section 2.
Section 2. Application for membership in the club shall be made in the manner prescribed by the
Membership Committee. The membership application, in its approved form, shall contain an
agreement to abide by the By-Laws of the club. A new application of membership will first be referred
to the Membership Committee for consideration. If they approve, such application shall then be
submitted to the Board of Directors, at the next regular or special meeting and will be voted on.
Section 3. A member may resign or demit from the club at any time upon notice in writing addressed to
the Membership Director.
Section 4. Members of the club may be terminated for non-payment of dues by action of the Board of
Directors. Membership may also be terminated for any reason whatever by a three quarter vote of all
attending members of the club at any regular or special meeting.
Section 5. No member shall obligate, bind or commit the club in any manner without prior approval of
the Board of Directors.
Section 6. (Honorary Membership) They shall be by election of the club by majority vote, individuals
nominated for honorary membership shall be selected by the Board of Directors. Honorary shall pay
no due or fees, can not vote or hold office.
Section 7. (Affiliate Membership) Any member joining after May 01, 2006 who does not possess a
seasonal assigned space rented at East Port Marina will not have voting rights. Will receive all
mailings, new letters, and can take part in functions of the club. Dues will be set by the Board of
Directors.
ARTICLE III - Management
Section 1. The management of the club will be vested in the Board of Directors.
Section 2. Suspension; Any member accused, in writing, or breaking the rules of the club or of
conduct unbecoming or damaging to the good name of the club shall be notified of such charges and
details by the Secretary, and be given an opportunity to be heard in their own behalf before the Board
of Directors. Upon such hearing, or upon failure to appear, the Board of Directors, may if it finds the
charges proved, admonish or suspend said member, or (upon vote of at least four Directors) declare
their membership forfeited. Such member has the right of appeal to the club at a special meeting
called for that purpose and the members may by a majority vote of those present, reverse action of the
Board of Directors and set aside all penalties.
ARTICLE IV - Board of Directors
Section 1. The Board of Directors shall consist of a Commodore, Vice-Commodore/Head Dock
representative, Secretary, Treasurer, and Membership/Communications Director. The
Past-Commodore shall serve on the Board as an adviser. The Commodore shall serve on the Board
of Directors for the term as Commodore and Past-Commodore.
Section 2. The Board of Directors shall hold office for one year or until their successor are duly
elected and qualified.
Section 3. The Board of Directors may employ personnel they deem necessary and for which funds
are available, at aid in the management of the club, with the approval of three-quarters of the members
in attendance at a meeting.
Section 4. Regular meeting of the Board of Directors shall be held quarterly at a time and place
designated by the Commodore.
Section 5. Special meeting may be called by the Commodore, notice of which shall be given in
sufficient time to permit members to be present, taking into consideration the availability of
transportation and other contributing factors.
Section 6. The Board of Directors, herein called Officers, shall be Active Members and shall be
designated Commodore, Vice-Commodore, Secretary, Treasurer, Membership Director, provided,
however that the Officers, except for Commodore and Vice-Commodore, may also be held by an
Affiliate Member, and for all purposes of these by-laws, such Affiliate Member holding a Officer
position other than Commodore or Vice-Commodore shall be deemed to be an Active Member,
including a vote, while holding office and shall pay Active Member dues. The Commodore and
Vice-Commodore shall each own a boat and have that boat harbored at East Port Marina. Any Active
Member or Affiliate Member who has attended at least 5 monthly EastPort Boat club meetings and has
been a member for at least one year can be nominated for position as Treasurer, Secretary, and or
Membership Director.
Section 7. All meetings of this board shall be called by the Commodore or in his absence by the officer
next in rank. The ranking officer shall be chairman of the meeting. Order of rank: see ARTICLE IV.
The Board of Directors shall exercise the general control and direction of the policy and finances for
the Club. It shall authorize all disbursements and contracts. The Board of Directors may require all
other committees and officers to report to it when necessary for the discharge of its duties. The Board
of Directors shall not incur debits in excess of annual income and dues without approval of a majority
of members, at a general or special meeting.
ARTICLE V - Officers
Section 1. The officers shall be elected at the October meeting to take office in November, or at the
discretion of the Commodore, by the members at their annual meeting and shall hold office for the term
of one year or until their successors shall have been elected and qualified.
Section 2. The Commodore shall preside at all meetings of the club and of its Board of Directors, shall
appoint all committees with the exception of the Membership Committee, shall be a member ex-officer
of all committees and shall carry on those responsibilities assigned to him/her by these By-Laws and
by the Board of Directors.
Section 2a. The Commodore position can only be filled by a Board Member with at least one (1) year
tenure on the Board of Directors.
Section 3. During the absence or temporary incapacity of the Commodore, the Vice-Commodore shall
perform the duties and have the power of the Commodore.
Section 4. The Secretary shall keep minutes of the club.
Section 5. The Treasurer shall keep all accounts of the club and have charge of its funds. He/she
shall keep all funds in a bank approved by the Board of Directors and in the name of the club, subject
to withdrawal by check signed in such manner as may time to time be approved by the Board of
Directors. He/she shall disburse the funds of the club under the direction of the Board of Directors.
An annual audit shall be prepared and submitted to the membership.
Section 6. The Membership-Communications Director shall appoint at least two (2) members to serve
with him or her as a membership committee. Such committee shall be responsible for the solicitation of
new members and communication with all members. All new membership applications will be passed
on to the Board of Directors to be voted upon.
ARTICLE VI - Standing Committees
Nominating Committee shall consist of at least two members including the Committee chair and all
committee members shall be appointed by the Commodore. The Commodore may appoint additional
members to this committee as is deemed necessary. Each year the By-Law Committee shall review
these By-Laws and recommend appropriate changes if they believe same are desirable. If changes
are desired, the By-Law Committee shall present recommendations to the Board of Directors. The
Board of Directors shall then review recommendations and present them to the membership for a vote
at the annual meeting to be held in April.
By-Law Committee shall consist of at least two members including the Committee chair and all
committee members shall be appointed by the Commodore. The Commodore may appoint additional
members to this committee as is deemed necessary. Each year the By-Law Committee shall review
these By-Laws and recommend appropriate changes if they believe same are desirable. If changes
are desired, the By-Law Committee shall present recommendations to the Board of Directors. The
Board of Directors shall then review recommendations and present them to the membership for a vote
at the annual meeting to be held in April.
ARTICLE VII - Vacancies
Section 1. Vacancies in any elective office, with the exception of the Commodore, whose position
would be filled by the Vice-Commodore, may be filled by a member at any meeting of the club at which
a quorum is present. The successor so chosen shall serve for the unexpired term of his/her
predecessor.
ARTICLE VIII - Fiscal Year
Section 1. The fiscal year of the club shall commence on the 1st day of January and end the 31st day
of December.
ARTICLE IX - Budget
Section 1. The Treasurer shall submit to the members at their annual meeting a proposed budget of
expenditures for the new fiscal year. This budget shall be considered and approved with or without
revisions. It may be reviewed and is subject to revision at any regular meetings of members thereafter.
The Board of Directors and/or any paid employee of the club shall not obligate the club in excess of
the approved budget or otherwise than according to the approved budget.
ARTICLE X - Meetings
Section 1. The Annual General Meeting will be held the third Saturday in October; provided however
the Officers may set a different date of said meeting. The Secretary shall notify all members at least
two weeks prior to the Annual Meeting. Special meetings may be called by the Commodore at his
discretion, or written request of one-third of the membership. Such special meetings will be held at the
time and place as set forth by the Commodore. Such special meetings shall have power to transact
only that specific business for which the meeting was called. The Secretary shall notify in writing, at
least ten days in advance the membership, and stipulate the business under consideration for any
special meeting. All committee chairmen shall have the authority to arrange and call their own
committee meetings, at the time and place most convenient to the committee. The Commodore may
call for a meeting of any committee as the need arises.
Section 2. Regular meetings of members of the club shall be held monthly at the discretion of the
Commodore.
ARTICLE XI - Elections
Section 1. (Elections) The Commodore, Vice-Commodore, Secretary, Treasurer and Membership
Director shall be elected at the October general meeting each year by a majority vote of the members
present, to serve for a term of one years. The term of office shall commence immediately upon
election. Voting shall be by secret ballot. Nominations will be accepted from the floor if seconded and
if the nominee is present to accept the nomination. If a resignation is submitted by any Officer of the
club, then the Board of Directors shall have the authority to fill a vacancy in their own number, for the
unexpired term of said vacancy.
Section 2. (Notice) The Secretary shall, at least 60 days prior to Officer elections, notify all voting
members that any Voting Member may submit a nomination, in writing, or any Voting Member
(self-nomination is permitted) for any such position, to the Secretary on the form(s) enclosed with the
notice by the date specified in the notice. The Secretary shall, at least 30 days prior to Officer
elections, notify all voting members of current nominated positions of Officers. This notice shall also
inform voting members that absentee ballots will be accepted for nominated positions only if received
by the Secretary in a sealed envelope 5 days prior to the election, or is sent by mail, postmarked by
the 5th day prior to the election. The absentee ballot, to be valid, must contain the voting members
name and signature. Any absentee ballot submitted that does not contain this information shall be void
and not counted.
ARTICLE XII - Amendments
Section 1. Amendments to the by-laws shall be by a two-thirds majority of all active members at any
meeting specifically called for said amendment or by a majority of active members present at the
annual meeting in October. The membership shall be notified 30 days prior to any amendment.
ARTICLE XIII - Discrimination
Section 1. No person shall be denied membership in this Club, nor shall the Club in any manner
discriminate against any member, by reason of his race, religion, color, or creed.
ARTICLE XIV - Rescission
Section 1. Any decision reached at a regular meeting of a committee of the EastPort Boat Club is
subject to revision or rescission by the Board of Directors.
ARTICLE XV - Parliamentary Authority
Section 1. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall
govern the boat club in all cases to which they are applicable and in which they are not inconsistent
with these by-laws and any special rules of order the boat club may adopt.
In Effect 04/15/2006.